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Digitalise your back office – and save time and money

Don’t waste your time on spreadsheets or making phone calls to fill shifts. Digitalise your back office and free up valuable time and money.

Three reasons to digitalise your back office

Reduce costs and increase sales

With less administration, you save salary costs and free up valuable time – time that could be spent on the sales floor or training employees. That way, you lay the groundwork for a better customer service and increased sales.

Minimise human errors

The more manual tasks, the greater the risk of human errors. With a retail workforce management solution, you digitalise processes and create security for management.

Increase employee loyalty

Digitalisation is not just about saving time and money – it's also about limiting the number of repetitive tasks that put strains on your employees’ working lives.

SameSystem provides a perfect overview of all our departments.

Dennis Hansen
Concession Manager at Ralph Lauren

How exactly do we digitalise your back office?

Excellent planning tools

With SameSystem, there is no confusion: the only valid schedule is the one you see in your mobile app and browser.

Making schedules is simple. Store managers simply roll out templates created specifically for their departments, and employees are notified immediately on their phones.

With forecasting, managers can even plan according to customer flow, saving costs when business is slow and increasing sales on busy days.

Manage shifts effortlessly

If a shift is not filled from the get-go, managers select which employees to offer the shift to. The chosen employees receive instant notifications and can accept or decline in the app. The schedule is updated automatically.

If an employee arrives late or is called to work early, the schedule is updated according to their actual work time. This way, employees are always paid fairly.

If an employee is ill, SameSystem automatically sends out shift requests to available employees. The schedule is updated when the shift is filled.

If employees wish to swap shifts, they can use the app to do so. Store managers only have to approve the new schedule with a couple of clicks on their phones.

Track time and attendance

With SameSystem’s iBeacon, you track time and attendance digitally, which saves time and wage costs. Employees check in on their phones when they arrive in the store, and managers approve deviances from the schedule at the end of the day.

Automatic payroll processes

SameSystem’s scheduling is deeply integrated with HR and finance tools, which enables automatic payroll processes. With salary supplements and updated schedules gathered in one system, you can import wage data to your salary system with a couple of clicks.

Make contracts in no time

Gone are the days when contracts had to be filled out manually. With a digital solution, contracts are produced automatically by pulling data from user cards. That way, you have access to a complete, searchable archive of updated contracts.

Gain an overview of your business

With a couple of clicks, managers can keep track of every store. Information about sales numbers, budgets and contracts etc., is gathered in one place, making it easy to stay on top of KPI’s.

Elevate your business with SameSystem!

Learn how a Workforce Management Solution can optimise your operations.

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