Empower your business with automated HR, payroll, and administration for peak efficiency and customer focus
Don’t waste your time on spreadsheets or unnecessary phone calls. Digitalise your back office and free up valuable time and money.
Empowering Retail and Hospitality Management with SameSystem
Streamlined payroll processing
Simplify your payroll with our integrated system that accurately tracks hours and automates calculations, ensuring precision and compliance.
Effortless digital contracts
Manage employment contracts easily, facilitating legal compliance and easy access.
Advanced HR tools
Enhance store administration with tools for efficient staff management and operational optimisation.
Digitalise your back office
Transition to a digital back office to save time and resources significantly and minimise manual efforts.
Optimised store administration
Improve overall store administration, allowing a greater focus on sales and customer service, driving business growth.
Increase employee loyalty
Digitalisation is about saving time and money but will also limit the number of repetitive tasks that strain your employees’ work lives.
Streamlined payroll processing
Hassle-free payroll management
Efficient payroll processing lies at the heart of effective management. SameSystem ensures a streamlined approach, automating time-consuming tasks associated with payroll. Our system accurately tracks employee hours, calculates wages and bonuses, and ensures compliance with regulations. This minimises errors and frees up valuable time, allowing managers to focus on the commercial aspects of the business.
Payroll is linked to SameSystem’s employee administration with your employees’ salary conditions. SameSystem automatically considers all parameters, including overtime, individual salary rates, supplements, vacation, and maternity leave, from start to finish.
The only valid schedule is in the mobile app and browser. This ensures that every shift, confirmed daily by the store manager or with iBeacon attendance tracking, accurately reflects the actual plan, eliminating confusion or doubt.
Branch Managers can revise the information, and the payroll office can see, in a manageable overview, which branches have approved the wages.
Our integration with your salary system means you do not have to enter salary information manually. This saves the time you usually spend handling payrolls and prevents human error.
If an employee is given a new contract with new terms, this will be updated in the SameSystem payroll service, and the employee will be paid accordingly and correctly.
The payroll system is tailored to your business's unique agreements, policies, reimbursement schemes, and other payroll-related elements.
Once we have uploaded your contract templates, SameSystem automatically creates contracts and addenda with one click, with data, including job titles and start dates, directly from the user card.
Addendums are created and sent with one click when a contract is updated, such as an employee’s working hours or salary.
Did you know that emailing contracts is not GDRP-compliant?
The contract is encrypted and sent to employees, who can sign it using Digital Signature. You can add attachments that you want to be signed at the same time.
You have an overview of all pending contracts, from creating the contract to the final signature.
When a legal guardian needs to sign, or you have two signers in your organisation, SameSystem also handles this automatically.
The entire history of an employee’s contracts and addenda is stored in SameSystem; you don’t need a physical copy.
Effortless digital contracts
Digital contract management made simple
Managing employment contracts can be seamless with today’s digital tools. SameSystem’s digital contract feature offers a robust platform for creating, storing, and accessing employment contracts. This tool ensures legal compliance, removes physical archives of contracts, and enhances efficiency. Managers can easily update and retrieve contracts, removing cumbersome administrative tasks and saving time.
Advanced HR tools
Revolutionise your HR practices
Effective human resource management is key to a thriving retail and hospitality environment. SameSystem’s advanced HR tools are designed to simplify HR tasks, from recruitment to employee scheduling. These tools provide insights into staff performance, help in efficient scheduling, and give you all the reporting you need, all within a user-friendly interface. By optimising HR processes, store managers can devote more time to staff development and customer engagement.
All reports can be sent to you automatically, for instance, every Monday.
SameSystem stores a comprehensive database of employee details, including wages and contact information, and can automatically import data from your payroll system through integrations.
Schedule changes automatically update employee hours and annual leave balances, which can be displayed directly in the schedule for easy access for the employees.
Salary costs shown to planning managers in the schedule reflect current contract conditions.
The absence overview provides a comprehensive view, ideal for verifying data exported to your payroll system and identifying unusual absence patterns.
SameSystem allows for bulk updates to employee working conditions, saving time for mass adjustments. It also enables the setup of rules for automatic management of regular changes, such as automatic promotions to new pay scales.
SameSystem automates the export of required data for authorities, like trade statistics, saving time and reducing concerns.
You can conduct detailed searches by periods, days, branches, positions, employees, and absence types, ensuring you always have documented evidence of unsanctioned absences.
You will receive automatic notifications when sick days qualify for reimbursement.
All features are GDPR compliant.
The Digital HR solutions in SameSystem boost employee motivation — enhancing sales, teamwork, and retention — by offering administrative autonomy through an app for managing holidays, communication, and attendance and by ensuring clear KPIs, resulting in a secure, responsible work environment.
Read more about employee engagement
Digitalise your back office
Transform your back office operations
Digitalization is a necessity to run a competitive retail or hospitality business. With SameSystem, you can transform your back office, automating tasks like sales reporting, saving time and money and providing real-time data insights, enabling better decision-making and a responsive approach to market changes.
Reduce costs and increase sales
Reducing administration saves costs and frees time for sales and training, laying the foundation for improved customer service and increased sales.
Minimise human errors
Manual tasks increase the risk of errors. By digitising processes, SameSystem enhances security for management.
Increase employee satisfaction
Digitalisation goes beyond saving time and money; it also reduces repetitive tasks that strain employees’ work lives.
Optimised store administration
Enhance store administration for better business outcomes
SameSystem goes beyond mere automation; it’s about enhancing the overall functionality of store administration. By integrating payroll, contracts, HR, and back-office operations into a single platform, we offer a solution that streamlines operations and boosts efficiency. This holistic approach lets managers concentrate on what truly matters – driving sales and delivering exceptional customer service.
